Features
EventOFFICE is a fully customisable online registration toolkit which can be tailored to suite your needs. Please find below a list of services and features we offer.
- Add Date/Event to Outlook Functionality
- Automated Confirmation Email Responders
- Awards Entry, Registrations
- Bar Codes, On Site Scanning
- Bookings, Online Registrations
- Customised Branding
- Donation Forms
- E-Commerce, Merchandise Sales
- E-Newsletter, Email Invitations, Reminder Email
- Event How, Event Consulting
- Event Treasury, Payment Processing
- Event Websites
- Google Analytics Tracking Tools
- Google Maps
- Group / Team Bookings
- Mobile Media / iPhone Apps
- Name Badges
- Payment gateways
- Pricing Options, Early Birds
- Reporting, Manage your GuestLIST, Statistics
- RSVP Forms
- Session Logic, Lmited Tickets
- Social Media
- Table Bookings, Seat Allocations
- Tax Invoice
- Ticket Sales
- Voucher Sales and Redemption
Add Date/Event to Outlook Functionality
Add date to outlook link on confirmation emailt to create an Outlook Calendar Entry.
Automated Confirmation Email Responders
With every Booking/Registration an automated email is sent to the user. It contains all relevant information from the registration form, google map link, add to outlook link, link to admin console for additional bookings, tax invoice link and any other information needed.
Awards Entry / Registrations
Full awards programm solutions from website, social media campaigns, awards entries through to judging process.
We are using a simple 3 step awards registration process.
- Register for the awards program. Registrant will receive confirmation with logion details for his awards console
- Submit awards entries in the awards console. Multi category selection. Upload images and documents.
- Finally payment and awards entry submission
Judges can easily access and print submissions.
Bar Codes / On Site Scanning
Confirmation emails with ready to print tickets including bar codes.
We also support and supply the equipment to scan tickets at the event location.
Bookings
Your guests respond to your invitation via an email or web link which leads them to your Event Registration Form. They respond and receive the appropriate email.
The convenience of registering in their own time and being able to update their details if required, is what makes guests happy.
For those guests who prefer to respond via fax/phone/post, you simply register them online using the same registration form.
Customised Branding
Our event registration forms and websites are fully customisable to your corporates branding and visual identity.
Donation Forms
We can setup your customised donation form. Use EventOFFICE as a treasurer or build in your own payment gateway.
E-Commerce, Merchandise Sales
Sell your Event Merchandise online. We can help you sell your merchindise via simple online forms or in our EventOFFICE drop ship store.
- Display images and descriptions of your merchandise
- Shoppingcart
- Tax Invoice
E-Newsletter, Send your Email Invites, Reminder Emails
E-Invitations generate an immediate response, instead of waiting for a audience to visit your site you can get your message to them when it counts.
- Html templatesdesigned to match your corporate identity and internal style guides.
- Preview the email as you build it.Use a simple text editor to work on your copy and include images and links.
- Complete sender control. You can use your own 'from name' and email address.
- Manage multiple subscription lists. Manage and send newsletterto various recipient groups.
- Add a subscribe to our newsletternow form to your website.
- Send now or schedule later.
- Only pay when you actually senda campaign.
- Option for the recipient to forward the newsletter to 5 friends.
- Reporting tool.monitor exactly how many user actually look at the newsletter, unsubscribe, which links they clicked, forwards to their friends, etc
Event How, Event Consulting
Having been involved in online event registrations over the last 15 years our experience can help you to setup the most successful online registration.
Event Treasury, Payment Processing
This option is best suited to clients with minimal administrative support who wish to have no involvement in the payment processing. Payments are processed through the EventOFFICE treasury with all transaction follow up and queries (failed transactions, refunds etc) being conducted by EventOFFICE staff. Funds are reconciled and remitted to clients monthly.
- Complete management by EventOFFICE
- Funds are reconciled and remitted monthly
Payment options: Visa, Master Card, AMEX, Diners, Direct Deposit, Cheque
Event Websites
We can help you build your event website. From simple and effective one page sites to tailored and highly customised solutions.
- CMS: Manage your Website and Web Pages
- Secure "Member Only" Areas
- Website Reporting, Statistic Tool
- Photo Galleries
- Ad Rotators
- Web Cam
- etc ..
Google Analytics Tracking Tools
Google Analytics gives you rich insights into your website / registration form traffic and marketing effectiveness. We can embed your google tracking code so you are abele to measure your advertising ROI as well as to track your traffic and user behaviour.
Google Map Integration
Link on registration form or confirmation email to google maps to show single or multiple event locations.
Group / Team Bookings
Group Bookings are ideal for sporting events or corporate seminar getaways.
- The Group Manager registers for the event and gets sent his login details for the team admin console.
- As second step he invites, enters additional deligates, hotel reservations, medical forms, vehicles, support vehicles, additional activities, etc via his secure admin console.
- If required he makes payment if required
Mobile Media / iPhone Apps
Off the shelf or customised Mobile Apps. Concept, Design and Programing of you Mobile Event App. iOS, Android, Symbian, Windows Phone 7 or BlackBerry.
- Event Apps
- Venues Apps
- Artist Apps
Name Badges
Prior to the event, simply download your final guest list (in excel/csv format) for creating an official event entry list, name tags and place cards etc.
Payment Gateways
We can assist with event treasury using our own payment gateways our we can setup our registrations to use your payment gateways.
Payment Gateway Integration
This option is best suited to clients who have their own payment gateway such as PayPal, SecurePay or DirectONE and wish to minimise their costs.
The EventOFFICE registration site will be integrated with your own payment gateway to automatically process guest payments. Clients can view the payment status of each registration and funds are deposited directly into clients’ bank accounts. This method requires clients to manage and follow up declined transactions and refunds etc.
- System is integrated into clients’ existing payment gateway for automated payment processing
- Clients required to manage declined transactions, customer refunds and payment enquiries
Payment Gateway Set-up and Integration
This option is best suited to clients who do not have their own payment gateway but wish to minimise costs by managing any required payment follow-ups, refunds and the like. A payment gateway will be established for you with payments being automatically processed and the funds from processed transactions deposited directly into the bank account of your choice. This method requires clients to manage and follow up declined transactions and refunds etc.
- Payment gateway is established and integrated into the EventOFFICE registration system for automated payment processing
- Clients required to manage declined transactions, customer refunds and payment enquiries
All credit card transactions and details on this website are secured via a 128 bit SSL encrypted gateway.
Pricing Options, Early Birds
- Discount Codes
- Early bird pricing
- Valid Tax Invoice
Reporting, Manage your GuestLIST, Statistics
You can watch your guest list being populated on-screen, in real time, anywhere, 24/7.
Depending on the pricing option you have chosen, other members of your team can also be given access to the Administrator Consol to monitor or manage their own guests. You need do nothing else!
Prior to the event, simply download your final guest list (in excel/csv format) for creating an official event entry list, name tags and place cards etc.
RSVP - Forms
Suitable for events where guests are not required to make a payment as part of their registration
Session Logic, Lmited Tickets
- Limited Tickets to avoid overbooking
- Limit how many people can attend one session
- Session Full Alerts / Sold out Messages
- Conditional Session Bookings
- Build and manage Waitinglists
Social Media
Spread your Event Awareness. Social media strategies to reach and to engage your audience.
Links to share and invite freinds and collegues to events. Publish your event on Facebook, Twitter and co.
Share and Facebook Like/Recommend Buttons
- Blogs
- RSS Feeds
- Your Tube Channel
Table Bookings / Seat Allocation
Your guests respond to your invitation via an email or web link which leads them to your Event Registration Form. They respond and receive the appropriate email and/or tax invoice.
The convenience of registering in their own time and being able to update their details and thier guests details if required, is what makes guests happy.
For those guests who prefer to respond via fax/phone/post, you simply register them online using the same registration form.
Tax Invoice
Your guests can download a printable version of Valid Tax Invoice including GST.
Ticket Sales
Ticket Sales form including, seat allocation, multiple delegate registration, printable tickets with bar codes, etc
Voucher Sales and Redemption
- Online Gift Vouchers
- Gift Cards
- Discount Certificates
